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CHOCU BOARD OF DIRECTORS POLICY & PROCEDURES

  1. Officers of the Board will be comprised of no less than five members:  Board Membership should be at least five members and may have up to ten members. Officers will hold positions for three years, at which time they may be nominated one more time and passed by membership vote.

  • Board Members must be members of CHOCU, and also current on annual dues.  Dues will be for one year from acceptance to membership and must then be renewed one year from that date.

​

  • Meetings will be held at least once monthly at a regular time and day of the week.  Meetings should follow agenda and try to last no longer than one hour and a half.

​

  • Agenda will always include short summary reports from each board officer.

​

  • Submissions for the agenda discussions must be given to the Vice-Chair one week prior to the meeting. 

​

  • Decisions made at this meeting must be approved by the majority of board members in attendance but must have at least three votes.

​

  • Board members are required to attend at least 10 of the 12 meetings held each year.

​

  • Emergency Meetings may be called for one agenda item may be held online when necessary.

​

  • Committees may be established, and a Board Member will be appointed as Director of Programs.  Members of CHOCU and other members of the community may serve on these committees.  Actions to be taken by the committee must be on the agenda of regularly scheduled Board Meeting for discussion and possible approval.

​

  • We will look for areas of experience for the Board of Directors in: education, work experience, understanding of Ugandan Law, skill in on hand work, willing to commit, accounting, bookkeeping, research, government, and grant writing.

  • Chairman: Will act as the voice of the Board, conduct meetings, help the board to focus on agenda items, advocate for the rights of school age children, follow up with Committees, Be Responsible to keep members aware and within the boundaries of CHOCU Policies and Procedures, Support and maintain fund raising opportunities, set the agendas and send them to board members three days prior to meetings.  Chair does not have a set time in this position but may be removed for just cause by a unanimous vote taken by Board Members.Vice Chair:  Will prepare a summary of the activities of CHOCU for the prior month, make sure each person is prepared to give reports as assigned.  Assist the Chair in research and development of donations and fund raising.

​

  • Vice Chair will fill in for Chairman as needed. Will take minutes of the meetings, votes, reports and send a draft to each board member along with assignments given and progress made on goals.

​

  • Secretary will be responsible to present minutes at next meeting at which time it will be open to change, and a vote will be taken to pass the minutes.  The secretary will keep a file of minutes. ​

​

  • The treasurer is responsible to maintain the budget, which will be set by the board, and will use policies for balancing monthly as listed below. There should be a prepared report each month of income and expenditures according to programs.
     

  • Membership Chair: This person is responsible to maintain current list of members and when their annual membership is to be renewed, follow up on collection of membership, keep membership informed. This person is to train membership on the content of this manuscript.

CHOCU BOARD OF DIRECTORS POLICY & PROCEDURES

Officers of the Board will be comprised of no less than five members:  Board Membership should be at least five members and may have up to ten members. Officers will hold positions for three years, at which time they may be nominated one more time and passed by membership vote.

Chairman

Will act as the voice of the Board, conduct meetings, help the board to focus on agenda items, advocate for the rights of school age children, follow up with Committees, Be Responsible to keep members aware and within the boundaries of CHOCU Policies and Procedures, Support and maintain fund raising opportunities, set the agendas and send them to board members three days prior to meetings.  Chair does not have a set time in this position but may be removed for just cause by a unanimous vote taken by Board Members.Vice Chair:  Will prepare a summary of the activities of CHOCU for the prior month, make sure each person is prepared to give reports as assigned.  Assist the Chair in research and development of donations and fund raising.

Vice Chair 

Will fill in for Chairman as needed. Will take minutes of the meetings, votes, and reports and send a draft to each board member along with assignments given and progress made on goals.

Secretary

Will be responsible for presenting minutes at the next meeting at which time it will be open to change, and a vote will be taken to pass the minutes.  The secretary will keep a file of the minutes. ​

Treasurer

The treasurer is responsible to maintain the budget, which will be set by the board, and will use policies for balancing monthly as listed below. There should be a prepared report each month of income and expenditures according to programs.

Membership Chair

This person is responsible to maintain current list of members and when their annual membership is to be renewed, follow up on collection of membership, keep membership informed. This person is to train membership on the content of this manuscript.

CHOCU BOARD OF DIRECTORS POLICY & PROCEDURES

  1. Officers of the Board will be comprised of no less than five members:  Board Membership should be at least five members and may have up to ten members. Officers will hold positions for three years, at which time they may be nominated one more time and passed by membership vote.

  • Board Members must be members of CHOCU, and also current on annual dues.  Dues will be for one year from acceptance to membership and must then be renewed one year from that date.

​

  • Meetings will be held at least once monthly at a regular time and day of the week.  Meetings should follow agenda and try to last no longer than one hour and a half.

​

  • Agenda will always include short summary reports from each board officer.

​

  • Submissions for the agenda discussions must be given to the Vice-Chair one week prior to the meeting. 

​

  • Decisions made at this meeting must be approved by the majority of board members in attendance but must have at least three votes.

​

  • Board members are required to attend at least 10 of the 12 meetings held each year.

​

  • Emergency Meetings may be called for one agenda item may be held online when necessary.

​

  • Committees may be established, and a Board Member will be appointed as Director of Programs.  Members of CHOCU and other members of the community may serve on these committees.  Actions to be taken by the committee must be on the agenda of regularly scheduled Board Meeting for discussion and possible approval.

​

  • We will look for areas of experience for the Board of Directors in: education, work experience, understanding of Ugandan Law, skill in on hand work, willing to commit, accounting, bookkeeping, research, government, and grant writing.

  • Chairman: Will act as the voice of the Board, conduct meetings, help the board to focus on agenda items, advocate for the rights of school age children, follow up with Committees, Be Responsible to keep members aware and within the boundaries of CHOCU Policies and Procedures, Support and maintain fund raising opportunities, set the agendas and send them to board members three days prior to meetings.  Chair does not have a set time in this position but may be removed for just cause by a unanimous vote taken by Board Members.Vice Chair:  Will prepare a summary of the activities of CHOCU for the prior month, make sure each person is prepared to give reports as assigned.  Assist the Chair in research and development of donations and fund raising.

​

  • Vice Chair will fill in for Chairman as needed. Will take minutes of the meetings, votes, reports and send a draft to each board member along with assignments given and progress made on goals.

​

  • Secretary will be responsible to present minutes at next meeting at which time it will be open to change, and a vote will be taken to pass the minutes.  The secretary will keep a file of minutes. ​

​

  • The treasurer is responsible to maintain the budget, which will be set by the board, and will use policies for balancing monthly as listed below. There should be a prepared report each month of income and expenditures according to programs.
     

  • Membership Chair: This person is responsible to maintain current list of members and when their annual membership is to be renewed, follow up on collection of membership, keep membership informed. This person is to train membership on the content of this manuscript.

CHOCU BOARD OF DIRECTORS POLICY & PROCEDURES

Officers of the Board will be comprised of no less than five members:  Board Membership should be at least five members and may have up to ten members. Officers will hold positions for three years, at which time they may be nominated one more time and passed by membership vote.

Chairman

Will act as the voice of the Board, conduct meetings, help the board to focus on agenda items, advocate for the rights of school age children, follow up with Committees, Be Responsible to keep members aware and within the boundaries of CHOCU Policies and Procedures, Support and maintain fund raising opportunities, set the agendas and send them to board members three days prior to meetings.  Chair does not have a set time in this position but may be removed for just cause by a unanimous vote taken by Board Members.Vice Chair:  Will prepare a summary of the activities of CHOCU for the prior month, make sure each person is prepared to give reports as assigned.  Assist the Chair in research and development of donations and fund raising.

Vice Chair

Will fill in for Chairman as needed. Will take minutes of the meetings, votes, and reports and send a draft to each board member along with assignments given and progress made on goals.

Secretary

Will be responsible for presenting minutes at the next meeting at which time it will be open to change, and a vote will be taken to pass the minutes.  The secretary will keep a file of the minutes. ​

Treasurer

The treasurer is responsible to maintain the budget, which will be set by the board, and will use policies for balancing monthly as listed below. There should be a prepared report each month of income and expenditures according to programs.

Membership Chair

This person is responsible to maintain current list of members and when their annual membership is to be renewed, follow up on collection of membership, keep membership informed. This person is to train membership on the content of this manuscript.

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